Administrative Assistant

Mountain View, California, United States Full-time

The person in this role will need to be a problem-solver and an organizational force given complex calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across TOTVS ecosystem.


  • Manage our offices (organization, supplies, etc)
  • Take and deliver messages
  • Provide information to callers
  • Proofread, research and compile special reports
  • Maintain office equipment
  • Coordinate facilities issues and office moves
  • Conference scheduling for our meetings
  • Set up local and off-site meetings
  • Make travel arrangements for our team
  • Log, track, and process expense reports and check requests
  • Process purchasing requests


  • A minimum of 2+ years of related experience.
  • Excellent written and verbal communication, organizational, and interpersonal skills.
  • Can be a team player, flexible, intuitive, self-motivating, detail-oriented, and highly organized.
  • Working well independently, prioritizing and exercising sound judgment are critical skills required.
  • Able to multi-task and maintain professionalism while working with a variety of confidential information.
  • Working knowledge of Word, Excel, PowerPoint, Mail (Mac) and iCal (Calendar).


  • You speak a second language, ideally Portuguese¬†and/or Spanish.

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